Privacy Notice

Last Updated: 14.09.2025

At BuMan Staffing Ltd, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and store your information when you apply for a role with us or engage with our services.

1. Who We Are

BuMan Staffing Ltd is a recruitment and staffing agency providing care staff to care homes and healthcare providers across the Hampshire county. We are registered in England & Wales 16691803, and our registered office is:

Office 14348
182-184 High Street North
East Ham
London
E6 2JA

We are the “data controller” of the personal data you provide to us. We are also ICO registered

2. What Information We Collect

When you apply for a role or contact us, we may collect:

- Your name, address, email, and phone number
- CV and employment history
- Right-to-work documents (passport, visa, ID)
- Enhanced DBS certificate
- References from past employers
- Bank details (for payroll, once employed)

3. How We Use Your Data
We will use your personal data to:

- Process your job application
- Carry out background checks (DBS, references, right-to-work)
- Match your skills with job opportunities
- Communicate with you regarding applications
- Pay you if you work through us
- Meet our legal and regulatory obligations

4. Legal Basis for Processing
We process your personal data based on:

- Contractual necessity – to place you in roles and manage employment.
- Legal obligations – e.g., right-to-work checks, payroll, tax, and DBS compliance.
- Legitimate interests – to maintain business records, ensure quality recruitment.
- Consent – where required (e.g., keeping your CV on file for future roles).

5. How Long We Keep Your Data

We retain your personal data for up to 12 months after your last application unless you request deletion sooner. Payroll, tax, and compliance records may be kept longer in line with UK law.

6. Sharing Your Data
We may share your personal data with:

- Care homes and healthcare providers (potential employers/clients)
- HMRC, DBS, and regulatory bodies (where required by law)
- Payroll and accounting providers (for wage processing)
- IT and cloud service providers (secure data storage)
- We do not sell your data to third parties.

7. Storing Your Data
Your data is stored securely on Microsoft 365 (Outlook, OneDrive, SharePoint), which is GDPR-compliant.
Access is strictly limited to authorised staff.
We use encryption and multi-factor authentication to protect data.

8. Your Rights
You have the right to:

- Access the data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (“right to be forgotten”)
- Restrict or object to processing
- Withdraw consent at any time (where consent is relied on)
- Complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.

9. Contact Us
If you have any questions about this Privacy Policy or your data, contact us at:

📧 [email protected]

📞 07863 892076